Executive Assistant to General Manager
(Part-Time)
[Backfill Hire]

Key Responsibilities

• Manage the General Manager's calendar and schedule, including coordinating meetings and appointments.

• Prepare draft reports, contracts, decks and correspondence for the General Manager.

• Assist with human resource and finance-related tasks, including payroll, employee records, payments and the monitoring of budgets.

• Assist with board and governance-related tasks, such as coordinating board meetings, writing minutes and ensuring that all regulatory filings are submitted on a timely basis.

• Maintain and update electronic and physical databases and documents.

• Oversee daily office operations in the General Manager’s absence.

• Provide support for the company’s programmes, projects and initiatives as assigned by the General Manager, ensuring that tasks are completed on time and within budget.

• Undertake any other tasks and/or projects as assigned by the General Manager.

Requirements

• At least 3 years of experience in the local performing arts sector, preferably as an arts manager with a leadership position within a company setting.

• Strong organisational and time-management skills.

• Excellent communication and interpersonal skills.

• High level of proficiency in Microsoft Office Suite or its Mac equivalent.

• Ability to work independently and collaboratively in a small team environment.

• Appreciation of contemporary dance.

• Experience in grant writing, report writing, contract drafting and negotiation, budgeting and financial reporting is a plus.

Working Conditions

• This is a part-time backfill position, with the potential to evolve into a full-time role based on the candidate’s performance and the company’s growing needs.

• The company’s general working hours are 10:00AM—7:00PM from Mondays to Fridays. However, during periods when the company has productions or other programmes, you may be required to adjust your work hours to work evenings and weekends. 

Compensation

• The monthly salary for a full-time Executive Assistant is between SGD3,200 to SGD4,100, commensurate with experience.

• As this is a part-time position, the salary will be prorated based on the number of hours worked per week. This will be subject to the candidate’s availability and the General Manager’s schedule.